An AI agent reads the customer's message, confirms the product and quantity, asks for anything missing, and drafts the order in your store — then sends the quote straight back in the same chat. A WhatsApp quoting system for any ecommerce store, built for your whole sales team and orchestrated end-to-end with n8n.
Your customers don't fill in forms. They send a message: "Can I get a quote for 50 of these by Friday?" Today that means a salesperson stops what they're doing, checks stock, looks up the customer's pricing in your store, builds a draft, and types it all back.
This system does all of that in seconds. An LLM-powered agent understands the request in plain language, confirms the product and quantity, pulls the right price for that customer's account, creates a draft order in your store, and sends the quote and checkout link back in the same thread — then chases the order before the delivery date.
Every quote follows the same path, whether it's the first message of the day or the hundredth.
They text your sales number on WhatsApp, exactly like they do now.
→It reads the message and confirms the exact product, variant and quantity with the customer.
→Quantity, variant, delivery date — it asks follow-ups until nothing's missing.
→A draft order is created in your store with line items and that customer's own pricing.
→Summary and checkout link land in the same chat — with a reminder set for the delivery date.
→Every build begins with the core quoting system — the part that turns a WhatsApp message into a ready quote. From there, pick the add-ons that fit how you sell. Start with the core, add the rest now or layer them in later.
Claude or GPT reads the request in plain language, asks smart follow-ups, and confirms the exact product, variant and quantity.
Builds a draft order in your store with the right line items, then sends the quote and a checkout link straight back into the chat.
No new app, no forms. Customers message the number they already use, and the whole quote happens right there in the thread.
Run the same AI across every sales-team WhatsApp number on one shared workflow — add as many numbers as you need.
Link each customer to their account and apply their own price lists or B2B pricing, pulled live from your store.
"Actually make it 60 units" updates the existing draft order — no need to start over.
Captures the required date and nudges the customer the morning before, so the order ships in time.
Link each customer to a specific agent so quotes and follow-ups route to the right person on your team.
Customers can ask for a person anytime; unconverted quotes alert your team via Slack or email so nothing slips.
The mandatory items are the foundation every build needs to go live with quoting on WhatsApp. Add-ons are optional — pick the ones that fit how you sell, in the same project or layered in later.
These are third-party platform fees only — example rates that vary by region and volume. Development is quoted separately as a one-off build.
| Service | Est. cost / month (USD) |
|---|---|
| WhatsApp Business API (Meta) | $10–200 |
| n8n | $0–50 |
| AI / LLM API | $30–500 |
| Your ecommerce platform | Included |
| VPS / hosting | From $25 |
| Estimated total | $75–900 |
Deep, hands-on experience building commerce and automation across hundreds of ecommerce stores and custom builds.
We design around how your sales team and your customers already work — not a rigid off-the-shelf bot.
Orders stay manual to confirm. You keep control of stock, payment and pricing while the AI does the legwork.
Go live on a few numbers first, prove the value, then scale to the whole team with confidence.
You get prompt templates, flow docs, an ops guide and a walkthrough — so your team isn't dependent on us.
Maintenance and refinement once you're live, with transparent communication every step of the way.
Yes. The system connects through Meta's WhatsApp Business API (Cloud API), which requires a verified Meta Business account. We guide you through approval and the technical connection as part of the build.
It reads pricing directly from your store using customer groups, price lists or B2B pricing. Pricing stays in one place — the AI simply pulls the correct price for each customer's account, so different customers always see their own rates.
No — and that's deliberate. It creates draft orders in your store. Your team reviews each one, confirms stock and payment, and converts it to a live order. The system alerts your team — or the customer's dedicated agent, if you use that option — when they're ready to proceed, so nothing slips.
A mapping layer links each customer's phone number to their account in your store, so every quote is created against the correct account and priced correctly. If several people from the same business message in, they're all tied back to the same account — keeping your data clean. Optionally, you can also assign each customer to a dedicated sales agent so quotes route to the right person on your team.
Yes. They can amend conversationally — "actually make it 60 units" or "add 10 more" — and the AI updates the existing draft order. No need to request a fresh quote.
We start with the mandatory foundation — the core agent, quoting, draft orders, the WhatsApp and n8n setup, and customer onboarding — so you're quoting through WhatsApp early. From there we add whichever add-ons you've chosen, either in the same project or layered in later. We scope and sequence it around what matters most to you.
Monthly running costs (third-party platforms) land between roughly $75 and $900 depending on volume — see the running-costs section above. The one-off development cost is quoted separately based on the core system plus any add-ons you choose. Request a proposal and we'll put a figure to it.
Tell us about your products, your store and how your team quotes today. We'll come back with a phased plan and a fixed proposal.
